Olympia London – pre‑booking your arrival slot ensures smooth loading and unloading.
Why Olympia Requires Logistics Planning
Olympia London is a historic exhibition centre in Kensington. For exhibitors and corporate teams, the challenge isn’t just attending the event – it’s getting vehicles in and out of a busy loading bay and managing multiple stops during the day. Olympia uses an online booking system for all loading and unloading.
Booking Logistics & Rules
- Voyage Control booking: all vehicles must pre‑book a time slot through the Voyage Control system【539606079275286†L69-L116】.
- Height limit: a maximum vehicle height of 4.4 m is permitted on site【539606079275286†L98-L106】.
- No consecutive slots: make only one booking per vehicle per day; consecutive slots are not allowed【539606079275286†L100-L105】.
- Arrival time: arrive on time. Early or late entries may be refused【539606079275286†L104-L109】.
- Access via Blythe Road: vehicles loading or unloading must enter from Blythe Road off Hammersmith Road【539606079275286†L113-L115】.
- Pass & vehicle match: the vehicle registration and type must match the booking. Different types will be turned away【539606079275286†L104-L106】.
- Traffic staff instructions: follow the instructions of traffic staff and display your pass clearly【539606079275286†L120-L123】.
Chauffeur Setup (How We Run It)
- Booking confirmation: obtain the Voyage Control booking ID and print the pass. Display it on arrival.
- Schedule buffers: plan for the build‑up and breakdown process; load/unload only during your slot.
- Multiple stops: for VIP guests moving between Olympia, hotels and meetings, day hire ensures flexibility.
- Height‑appropriate vehicles: confirm the vehicle height does not exceed 4.4 m to avoid being turned away【539606079275286†L98-L106】.
Pick‑Up & Drop‑Off Playbook
1) Pre‑book your slot
No vehicle is allowed on site without a pre‑booked time slot【539606079275286†L69-L116】. Bookings typically open 30 days before the event.
2) Arrive via Blythe Road
All loading and unloading access is via Blythe Road off Hammersmith Road. Approach from the Hammersmith direction【539606079275286†L113-L115】.
3) Follow the rules
Arrive on time; have the pass visible; match vehicle type to booking; and follow traffic staff instructions【539606079275286†L100-L106】【539606079275286†L120-L123】.
Typical Routes to Olympia
| Route | Use case | Chauffeur plan |
|---|
| Olympia ↔ Mayfair | Luxury hotels and dinners | 10–15 min drive; use discreet hotel entrances |
| Olympia ↔ The City | Financial meetings | 25–30 min drive via Westway; plan for congestion |
| Olympia ↔ Heathrow | International arrivals | 30 min drive; track flights; meet‑and‑greet |
| Olympia ↔ ExCeL | Trade show to trade show | 40 min drive across London; plan for DLR crossings |
Timing Guide for Event Days
- Book early: slots open 30 days before the event; secure your slot as soon as you know your schedule【539606079275286†L111-L113】.
- Prepare the vehicle: check height and length; ensure registration matches the booking【539606079275286†L104-L106】.
- Arrive on time: early or late arrivals may be refused【539606079275286†L104-L109】.
- Follow traffic instructions: traffic staff have authority on site; follow their directions【539606079275286†L120-L123】.
FAQ
Do we need to book a slot to unload at Olympia?
Yes. All vehicles loading or unloading must book a time slot via Voyage Control【539606079275286†L69-L116】.
What if our vehicle is over 4.4 m high?
Olympia cannot accommodate vehicles over 4.4 m【539606079275286†L98-L106】. You will need to make alternative arrangements.
Can we make multiple bookings for the same vehicle?
No. Only one booking per vehicle per day is permitted【539606079275286†L100-L105】.
Olympia’s loading bay – access is via Blythe Road and only with a pre‑booked slot.